Atlanta Finland Society, Inc. (AFS) - Atlanta, Georgia, USA

Atlanta Finland Society, Inc. (AFS)

PO Box 768231 Roswell, GA 30076

 

 

 

 

 

Atlanta Finland Society, Inc. - BY-LAWS

Name of the organization:  Atlanta Finland Society, Inc.

Purpose:
Atlanta Finland Society is a non-profit, educational and cultural organization.  The purpose of the organization is to help its members--adults and children--of Finnish heritage, as well as others interested in Finland, to learn, maintain, and enjoy the Finnish language, traditions, customs, history and cultural heritage.

Location:
The organization is located in the Atlanta, Georgia area.  It uses a P.O. Box mailing address. 

Memberships:

  1. Family membership
  2. Individual membership

The total membership is the sum of the individual members plus both of the family members.  At membership meetings each family has two votes, provided that both persons are present.  Individuals have one vote.

Meetings:
The membership shall meet at least once in a year.  One of these meetings will be the Annual Meeting.   The meetings take place in the Atlanta area at a time and location determined by the Board of Trustees.  A quorum for any membership meeting is one fifth of the total membership of the organization.  A majority vote of those present is required for passage of any motion.

At the Annual Meeting the membership elects four members (the Officers) to the Board of Trustees, approves the budget, elects two auditors, and approves the financial statements for the previous year.

Special meetings may be called at any time at the request of 3 or more Board of Trustees members.

Notice of all Membership Meetings shall be mailed or emailed at least two weeks but no more than four weeks prior to the meeting.

Fiscal Year:
The fiscal year of the organization is from August 1 until July 31.

Membership Fees:
The Board of Trustees recommends and the membership at the Annual Meeting decides on the membership fees for the next year.

Board of Trustees:
The Board of Trustees consists of the Officers and the Principal of the Finnish School.  Each member of the Board of Trustees must be 18 years or older.  The past president is an ex-officio (non-voting) member.  The Officers can add some of the committee chairpersons as members of the Board of Trustees.

Two members of the Board of Trustees shall be individuals who attend the Finnish School or are parents of child/children attending the School.
Two members of the Board of Trustees shall be individuals who do not attend the Finnish School and have no children attending the Finnish School. 
If members cannot be found from one group, the Board of Trustees shall be filled with members from the other group.

The fifth member of the Board of Trustees is the Principal of the Finnish School who is also the Chairperson of the Education Committee, and is elected by the parents of child/children and by individuals attending the School.

All Board of Trustees members shall serve for a period of one year and shall be eligible for reelection.  Their term of office starts at the conclusion of the Annual Meeting.

Temporary vacancies on the Board of Trustees shall be filled by the remaining Board of Trustees for the rest of the unexpired term. 

Duties of the Board of Trustees:

President:

Oversees the operation of the organization.  Calls the Board of Trustees and Membership meetings and chairs the meetings.  Arranges for the annual financial audit.

Vice President:

Acts as President in the absence of the President acts as Secretary in the absence of the Secretary, and acts as the Treasurer in the absence of the Treasurer.

Secretary:

Keeps the minutes of the meetings, archives all the meeting minutes and correspondence, and is responsible for the website and communication with the members.

Treasurer:

Is responsible for collecting the membership fees and the tuition and other school fees.  Keeps the accounts and informs the Board of Trustees about the financial status at the meetings.  Is in charge of the bank books and financial records. 

The Treasurer pays invoices in accordance with the budget.  Any expenditure or contract exceeding $250 requires written approval by the President.

Chairperson of Education Committee/Principal of the Finnish School:

Oversees the operation of the Finnish School.  Is the liaison between the School and the Board of Trustees.

Standing Committees:
Education Committee:
Has three to five members elected by the parents of child/children who attend the school and by individuals who attend the school.
Parents have one vote.  Individuals have one vote.
Education Committee members select the School Principal.
The School shall provide classes for children and may decide to provide classes for adults.
The committee selects the teachers, determines the tuition and other fees associated with the School.
Oversees the operation of the School.
Determines teacher compensation.
Assures that the school has a racially nondiscriminatory policy as to students and does not discriminate against applicants and students on the basis of race, color, or national or ethnic origin.

Fundraising committee:
Has one to three members, selected by the Board of Trustees.
Select the Fundraising Chairperson from amongst them.
Coordinates special events.
Generates publicity for the organization.

(Other Committees, if desired, such as Program, Membership, Nominating, Cultural, Social, etc.)

Amendments:
These By-Laws may be amended, in whole or in part, at the Annual Meeting by a vote of two thirds of
the total membership using proxies, if required.

Dissolution:
If the organization is ever to be terminated, the President shall appoint a committee to recommend to which exempt purpose, such as charitable, religious, educational, and/or scientific, the assets of the organization will be disbursed.  Their recommendation will be submitted to the membership at a meeting and a 2/3 vote of the total membership including proxies will be required for action to be taken.

Certification:
These By-Laws were officially adopted at the membership meeting on May 2, 2009.

President                                                                                            Secretary